When you visit our website you may provide us with two types of information: personal information you knowingly choose to disclose that is collected on an individual basis and website use information collected on an aggregate basis as you and others browse our website. Please check back periodically to find out when you may reserve our space for your future meetings. We hope to be able to open the reservations process again soon. The Arc’s meeting room reservations have been temporarily suspended due to precautions being taken around the possible spread of COVID-19.
QARC MEETING FREE
To ensure that The Arc – Jefferson, Clear Creek & Gilpin Counties maintains a workplace safe and free of violence for all employees and guests, the company prohibits the possession or use of dangerous weapons on company property. The Arc reserves the right to refuse use of our space to any group at its discretion. The space may also not be used to support activities which conflict with the Mission, Vision or Values of The Arc – Jefferson, Clear Creek & Gilpin Counties, or activities that are political in nature. In addition, the use of alcohol and/or marijuana is prohibited on the premises. The Arc prohibits the use of its space for any illegal activities. Also please note that the doors on the Arc office side (both the one attached to the large meeting room and the one accessible from the hallway) are NOT to be accessed by groups using the room. Please make sure the door is shut and locked behind you. Please turn off all lights and A/V equipment when leaving. *This includes the thermometer - please return to a reasonable setting (above 65) before you leave. Tables will need to be wiped down before party leaves (wipes will be provided). The Arc will charge the responsible party for the repair or replacement of any of the equipment, furnishings, finish, etc. Any group using the space must leave it in its original condition. This charge is a direct offset to costs incurred by The Arc to run HVAC. The Arc may charge $25/hour for HVAC services for use of our space during off-hours. Username: ARCGUEST Password: arcguestnetwork (all lower case) Anyone using either restroom will need to take the key card with them to re-enter the meeting space. There is a restroom close to the suite however, an accessible restroom is located on the other side of the lobby. Key cards must be in the possession of the Responsible Party when using the space, meaning whoever is given the key must be present throughout the event. Key cards must be signed for by the responsible party and returned to an Arc staff member. The same key card is required to enter the suite. A key card is required to access the building at any time other than 6:00 am – 6:00 pm M-F and Saturdays after noon. No key card is required to access The Arc’s office during regular business hours. Dates requested must be within 30 days of the date you are making the request. At least 24-hours’ notice must be provided when requesting a room. We are not able to provide onsite staff support for meetings. Below you will find room information and requirements for use. We are a working office, and we request that our guests be respectful of that fact by managing their volume and respecting our "Arc Staff Only Beyond This Point" signage. You are welcome to use our phone if needed however you and your group will be held responsible for any damage done to our phone. Please note that large groups may be requested to remove their trash.Ĥ) Our conference room phone. We encourage guests to provide their own catering.
There is a drinking fountain located outside the office near the restrooms.
We do not provide coffee, microwave, or any kitchen access. Center Copy West is located directly down the hall across the lobby if you are in need of these services.ģ) Any food you'd like to bring on-site. Because of this, you will be responsible for:ġ) AV and room assistance or set up (AV instructions will be provided).Ģ) Providing any signage or copies necessary for your meeting. Please keep in mind that The Arc provides this space free of charge.
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